Product Tour

Construction Project Management

Job Scheduling

More effective control begins with scheduling the job and all its required tasks. Either import the project breakdown from the estimate or set up the project timeline directly in the job scheduler.

ComputerEase will determine your job schedule's critical path based on the dependencies set up with the activity list. As the job schedule progresses, revise dates as necessary, and the schedule will automatically adjust dependent activities. Job scheduling reminders added to relevant activities will trigger ordering materials, preparing billings, attending job meetings, and more.

Pop-up Scheduling Notes

With ComputerEase, you can add pop-up notes right into your project schedule, tied to a particular day and/or task.
You can also use pop-up notes to write messages to subcontractors or other staff members. Notes will display right on the schedule wherever placed when the schedule is printed or converted to a PDF file. If converted to a PDF file it can be emailed directly to subcontractors or staff members. Notes on a job schedule can be selectively "hidden" or removed as appropriate.

Schedule Staff, Crews, and Resources

Once your job schedule is entered, ComputerEase will help determine manpower, equipment, and subcontractor requirements to ensure that your job is finished on or ahead of deadlines.

This is done directly in the project timeline or by using the electronic "magnet board." Ensuring that the appropriate people and equipment are scheduled at the site each day for the scheduled activities makes completing the job on time easier.

Balance Your Workload

ComputerEase will help forecast your workload to ensure that needed resources fit with your work schedule.

This feature also prevents you from obligating people or equipment to be in multiple places at once. Balancing your workload ensures that you are not under manning the job by allocating too few resources or over manning jobs.

The Workload Docket

The ComputerEase Workload Docket is your daily calendar showing all of the activities for each day and the resources assigned to those activities. The Workload Docket also highlights all of the outstanding documents for each job.

Correspondence Log

The Correspondence Log allows you to view all the transmittals, submittals, and RFIs for a particular job. You can easily see which items are complete and which need attention.

Change Order Tracker

The Change Order Tracker monitors change orders from creation through final approval. The status column indicates whether a change order is approved, denied, or pending.

The tracker also tells you the contract amount and the budget amount of the change order. It provides a summary of the total change order contract and budget amounts by approved, denied, and pending. Once a change order is approved, Job Costing is automatically updated, and if applicable, generate a new subcontractor agreement.

The Change Order Tracker also allows you to separately trace pending change orders to determine if follow up is needed. This helps prevent unapproved change orders and you unpaid for work performed.

Submittal Tracker

With the Submittal Tracker, you can create submittals and track them through the entire process. The system indicates which submittals are approved, which need revised and resubmitted, and which are rejected. It also indicates submittals that are late and need attention.

Drawing Log

The Drawing Log allows you to track all essential job drawings to ensure that you are always working with the most current version.

Electronic Document Filing

ComputerEase allows you to attach supporting documents to each record.

Bid Management

The bid management feature makes it easy to gather all the data necessary for an estimate in one place and to quickly evaluate bids. When preparing a new estimate, simply set up the individual items that need bids from subcontractors and suppliers. Estimated work costs can be set as a baseline for evaluating bids.

Once this is set up, subs and suppliers from your vendors list can be invited to bid on the project. As vendors are selected print, fax, or email the invitations with the click of a button.

As bids are received, ComputerEase will track and indicate the lowest bids. ComputerEase also compares the total budget estimated for the project and the total cost of all the lowest bids, so you can easily see how the bids collate to your own baseline.

Manage the Bid Schedule

The Bid Schedule manages all of your bids. It shows in timeline format the dates you received bids from vendors and the dates bids are due. This tool allows easy management of multiple bids and tracking of various due dates.

Renegotiate with Vendors

When bids from vendors are received, you can quickly compare their numbers. This allows you to renegotiate with a particular vendor to potentially get the best vendor at the best price.

ComputerEase gives you the tools to negotiate costs and get a higher return on your investment.

Award Contracts with a Click

When you win a job and are ready to notify your subs, you can use the bid management tool to quickly issue subcontractor agreements. Flexibility to award jobs to any of the vendors submitting bids, whether or not they were initially the lowest, is simple. Renegotiated bids from a vendor can be entered as a final bid price. Once you've awarded the job, you can easily generate the subcontractor agreement, based on the Microsoft Word template, within the bid management tool.

Quoting

ComputerEase allows you to create formal quotes quickly and easily. As you are quoting, pre-priced items from inventory can be used, custom items added, and then quoted by units. Completed quotes can either be printed or emailed to the customer directly through ComputerEase.

If you currently use one of our partner's software programs for estimating, ComputerEase can easily integrate with this software.

Quote to Invoice

Quoting a small or simple job that does not require the power of ComputerEase Job Costing and Project Management modules, can easily be done directly through an invoice with the click of a button. All the information will still be tracked accurately through Accounts Receivable and the General Ledger.

Quote to Job

When you quote a larger, more complex job, you can easily turn the quote into a formal job in the Job Costing module. Then, harness the power of ComputerEase Job Costing and Project Management to ensure that your job is completed on schedule and on budget.

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"We use all the information every week in that report"

Patti Huckey
Accounting Associate
Feldkamp Enterprises

We do use all the information every week in that report, uhm, it shows us how much we've billed on a job, how far we are on a job, uhm, if we're behind, if the billing is not, you know, where we should be as far as the job costs, if our costs is more than the billing, the gentlemen that are doing the AIA billings need to know that, and that comes up every Friday morning. If we have collection issues, if I have collection issues, I bring in the trial balance, we talk about that, they help out with that. Uhm, but, yes, we do use a lot of the information on Friday morning meetings.

Tim Cleary
President
TMI Electrical

Uh, we main, mainly use the QTool uhm, we haven’t found that there’s anything that QTool could not do. Uh, the second most important part though is uh, is putting the information in, in the front end because you have to think about what are all the different kind of types of things that you’d like to track uh, once you know that and you start plugging it in over time uh, you have those tidbits of gold that you can just keep pulling out

Dave Davis
CFO
Grote Enterprises

Well, there's two things about committed costs that I like is, one, it tells me, you know, what kind of costs that I am expecting in the future so that I can do a cost to complete accurately and predict where we're goin'. The second thing, it tells me if a guy is properly planning his job because, if he's got all his costs committed and his purchase orders written there, I know he's planned his job. When I don't see the purchase orders and the committed costs uh, accurately then I realize somebody probably hasn't done a good job of planning uh, and then I take more interest in his job.

Mark Gillespie
VP, Project Manager
TMI Electrical

In job tracking, when I use ComputerEase, uhm, often we’ll uh, we’ll make sure that we buy our material in a timely manner. Uh, we don’t want it sitting on a shelf too long, so we utilize uh, tracking the job, uh, seeing where the job is at, using ComputerEase to help us schedule shipments of material in a proper manner so they end up on the job at the right time, so that we’re buying the materials at the right price at the right time, and uhm, making the job run much more efficiently.

Tom Moore
President
MIS Construction Software

With version 7 coming out there are some nice enhancements uh, along the lines of accounts payable invoice approval. One of the things that we see in offices more and more is uh, the project managers need to approve the invoices for their jobs. Uh, and really that’s typically been something that was done with papers being shuffled off to a project manager. And having been one before, I know that sometimes they sat on my desk far too long. And then uh, we would typically approve them and send them back to the accounting department. And, you know, if I happened to be sitting on that invoice, it was difficult for the uh, bookkeeper. If the vendor called in wondering where’s the payment for my invoice and she couldn’t find the invoice, it might be in my drawer. I wasn’t always the neatest desk uh, in the, in the office there. It would be hard to find. So with this automated invoice approval that’s coming up, it’s an electronic approval so that, uh, as an invoice is entered into the system, it can be scanned uh, into the invoice uh, entry area. And then the project manager has a list of invoices waiting approval, and he can actually open that invoice up and take a look at the actual scanned copy of the invoice. So the invoice would never have to leave the accounting department uh, in the first place.

Lori Rahn
Office Administrator
Pioneer

We were really struggling because, you know, the accounting was in QuickBooks, payroll was in ADP. We needed something that kind of married everything together so that project managers could know they weren't waiting on me to update their Excel spreadsheets, you know. As soon as I enter payroll, it's posted; they have all the data right there. So it helped all of us be on the same page versus basically waiting for me to get all the information that I needed into all of our other multiple reports that I would, I would have to enter payroll in ADP then turn around and take that same data and re-enter it again in Excel and Word and different documentations that we had. So it helped all of us uhm, be on the same page with whether it be project managers, the accountants, the owners. The information was there, it's instant.